Logo for: North Carolina Writer's Network

Become a Regional Representative

The North Carolina Writers’ Network is seeking dynamic and reliable volunteers to serve as REGIONAL REPRESENTATIVES in communities throughout North Carolina and in adjacent areas of bordering states.

Candidates to be a Regional Representative must be passionate about the North Carolina Writers’ Network and its mission to create and nurture community for those who care about writing, as well as its commitment to “being equitable, inclusive, accessible, and representative of the diversity of North Carolina writers.”

An NCWN Regional Representative must be—

  • Self-motivated and able to create, execute, and nurture monthly local literary events
  • Comfortable and effective with in-person and written communications, including e-mail and social media
  • Familiar with their local community, in order to find good venues for literary events and to reach area writers who do not yet belong to the NCWN
  • Outgoing enough to excite local writers about their monthly events, and to “evangelize” for the NCWN and its programs
  • Enthusiastic for literary community, not only in their town or county but across the state
  • Able and willing to abide by the NCWN’s Regional Representative Guidelines (see below), including its ethos of inclusivity
  • Able and willing to represent the NCWN with professionalism and generosity

Those interested in becoming a NCWN Regional Representative should send a resume/C.V. and brief Statement of Intent to mail@ncwriters.org. Suitable candidates will then be asked to complete an application form and schedule at least one interview, in person or via Zoom, with Network staff and/or trustees. Please send any questions about NCWN Regional Representatives to mail@ncwriters.org.

Each Regional Rep will receive a complimentary Network membership as long as they continue in the role. 

The following guidelines are designed to ensure that all Regional Reps represent the Network and its mission faithfully and effectively. Regional Reps are required to acknowledge, in writing, that they have read and understood these guidelines, and will abide by them.

A Regional Rep for the North Carolina Writers’ Network will—

  • Plan, conduct, and promote at least one no-cost writers’ event per month in your region. (Examples: open-mic readings, discussion or critique groups, readings by featured writers, writers’ gatherings.)
    • Exceptions can be made for regions in which attendance is especially difficult in certain seasons, such as winter in the mountains or summer in a college town.
  • Receive a list of NCWN members in your region, sent each month by Network staff as a CSV spreadsheet.
  • E-mail current members about upcoming Rep events and NCWN programs, using either a free e-blast service such as MailChimp or Constant Contact, or a dedicated e-mail address (i.e., “NCWNRegionalRep@gmail.com”).
    • Reps must commit to using e-mail best practices such as blind-copying member email addresses to protect their privacy, protecting the security of Zoom or other links, limiting attachments to PDFs, etc.
    • We strongly encourage, but do not require, Regional Reps to promote their monthly events through social or traditional media, as well as e-mail.
  • Make sure that the NCWN logo and relevant materials are prominently displayed at your monthly events; that attendees know that the events are sponsored by the NCWN; and that attendees are encouraged to become NCWN members if they are not already.
    • NCWN staff will create & maintain a cloud-based folder with the NCWN logo, event graphics, etc., which Reps will be able to access.
  • Submit notice of your Regional Rep events at least two weeks in advance for inclusion in the Network’s NC Literary Calendar, using our online form (www.ncwriters.org/news/member-readings/submit-to-the-nc-literary-calendar).
  • Send mail@ncwriters.org a report following each event, with the number in attendance, the number of first-time attendees, how much interest you see in the Network, and any other relevant information.
  • Avoid any and all fee-based activities or direct sales. No Regional Rep, when acting as Rep, should be involved in any exchange of money.
    • If an author wishes to sell copies of their book at a Regional Rep event, they must coordinate sales with the host venue, or handle all sales themselves. The Rep cannot sell the book on the author’s behalf, or collect any commission on such sales.
  • Welcome anyone with an interest in creative writing, while at all times upholding the Network’s Mission Statement and Code of Conduct.